Information for the processing of suppliers personal data pursuant to section 13 of Regulation (EU) 2016/679

This privacy information describes the procedures used by PetrolValves S.p.A. (the “Company”), to gather, store and use your personal data, including the personal features, including bank details collected at the beginning and during the contractual relationship. Your personal data will be processed in compliance with the principles of fairness, lawfulness and transparency.

Data controller, data processor
Petrolvalves S.p.A., based in Via Antonio Locatelli, 5 - 20124 Milan (MI) is the data controller of your personal data.
You may contact the data controller through the data processor, sending a request to the e-mail address: privacy@petrolvalves.it.

Purposes of the processing
Your personal data may be processed for the following purposes:
 a) for managing pre-contractual and contractual relationships and activities concerning the fulfillment of obligations contained in the contract for the supply of goods or services;
 b) for managing possible litigations;
 c) for managing communications between the parties, as part of the provision of the service/product;
 d) for the fulfilment of accounting and tax obligations;
 e) for the fulfilment of law obligations (es. anty-money laundering controls);
 f) for financial and accounting audits.

Methods and place of processing
Your data will be processed with manual, automated, paper, IT and electronic methods aimed at storing, managing or transmitting data in an appropriate manner to ensure the security and confidentiality of data pursuant to the provisions of section 32 of Regulation (EU) 2016/679 (the “Regulation”).
Processed data are stored at the Company’ premises.
We will process your personal data only if necessary to attain the purposes described above. Personal data not necessary for the attainment of these purposes will be deleted by our personnel, acting under the authority of the controller or of the processor.

Data Storage
Your personal data will be stored for the length of time related to the current commercial relationship with the Company and, subsequently, for the length of time establish by the legislation, applicable to the aforementioned relationship; at the end of that period your personal data will be deleted or made anonymous. In particular, your personal data will be stored for a period of maximum 10 years in compliance with articles 2220 e 2948 of the civil code and with article 22 of D.P.R. 29 September 1973, n.600.

Legal basis for processing and supplying data
The processing of your personal data, related to the managing of the contractual relationship, is based on the need of executing a contract and to the fulfillment of legal obligations. Therefore, your prior consent to data processing is not required. The supply of your personal data for the purposes mentioned in this information sheet is mandatory in order to execute the contract and to fulfilment of legal obligations. Therefore, your refusal to supply the data requested may lead to the impossibility of managing the contractual relationship by the Company.

Disclosure and communication of the data
Your personal data will not be disclosed unless it is necessary to fulfill the obligations provided for by the law or regulations and/or to perform terms of the existing contract with the Company.
Your personal data will be processed by persons in the company in their capacity as officers acting under the authority of the controller or of the processor for the above mentioned purposes.
Your personal data may also be processed by the following people: subjects who are responsible for the maintenance and development of IT system, for the duration of the service execution; outsourcers; external consultants working for the Company or for Italian subsidiaries, for the purposes mentioned above, in their capacity of data processor.
The list of such officers is constantly updated and is available at the premises of the Company at your request.

Rights provided by the Regulations
Pursuant to the Regulations, you have the right to obtain:
 • withdrawal of consent;
 • confirmation as to your personal data are being processed or not, and, inter alia, access to the following information:
  - the purposes of the processing;
  - the categories of personal data concerned;
  - the recipients or categories of recipients to whom personal data have been or will be disclosed, in particular recipients in third countries or international organizations;
  - the expected storage period for personal data, or, if this is not possible, the criteria used to determine that period (section 15 of Regulation);
 • amendment of your personal data, as well as, having incomplete personal data completed (section 15 of Regulation);
 • deletion of your personal data in the cases provided for by current legislation;
 • restriction of processing your personal data in the cases provided for by current legislation (section 18 of Regulation);
 • right of data portability, that is the right to receive your personal data in a structured, commonly used and machine-readable format (section 20 of Regulation).
In order to exercise the rights referred to above, you may contact the data manager. The data manager details and the officer to be contacted will be communicated sending your request to the following e-mail address: privacy@petrolvalves.it.
Last, you have the right to file a complaint with the national supervisory authority (Garante per la protezione dei dati personali, Piazza di Montecitorio n. 121, 00186, Roma (RM)).